How to Choose Timesheet Software for Agencies

Agencies juggle complexity that most businesses don't face: multiple clients with different rates, projects with distinct budgets, retainers versus project-based work, and the constant need to know which clients are profitable.

This guide covers what to evaluate when selecting timesheet software for agency workflows.

Transparency note: BetterFlow is built by BetterQA, a company that operates like an agency -managing multiple client engagements with different rates.

What to Evaluate

Multi-Client Architecture

Agency timesheets need to separate time by client cleanly. Each client may have different billing rates, budget caps, and reporting requirements.

Rate Management

Agencies deal with multiple rate structures: different rates per client, per employee, per project. Match the tool's rate capabilities to your billing complexity.

Budget Tracking

Knowing when projects approach budget limits -before overruns happen -is critical for agency profitability.

Solutions to Consider

BetterFlow (Recommended for Multi-Client Agencies)

BetterFlow was built by BetterQA to manage their own multi-client agency operations. It handles complex rate structures, client-level budget tracking, and the reporting needs agencies face. AI-powered analysis surfaces profitability insights across clients.

Best fit: Digital agencies, consultancies, professional services firms with multiple clients.

Harvest

Integrates time tracking with invoicing, popular for smaller agencies. Clean interface, good QuickBooks integration.

Teamwork

Combines project management with time tracking specifically designed for agencies. Strong client management and profitability reporting.

Float

Emphasizes resource planning alongside time tracking -seeing who's available and over-allocated.

For agencies managing multiple clients with complex billing, see how BetterFlow handles agency time tracking.